Ease of Use
Quality of Support
Ease of Setup
Flexibility
Simplicity
Better practice management. More time for client care.
You want to give your clients the highest quality care, but time spent on paperwork is killing clinician morale.
ClinicMind can help.
Our team of clinicians and psychiatric professionals have struggled with the same challenges you face every day, which is why we’ve developed the right solution to support your practice.
“One month into the change and our team spends 45% more time with patients instead of chasing info – our recall rate on no shows improved by 24%!”
Amanda, ClinicMind Customer
Discover What ClinicMind Can Do
for Your Practice
- Customizable documentation that is proven to reduce documentation time significantly.
- Practice from anywhere with cloud-based software that supports HIPAA-compliant telehealth.
- Patient portal access wherever and whenever needed.
- Maintain compliance with ease.
Schedule a Consultation With Our Mental Health EHR Experts Today!
Spend Your Day With Patients, Not Paperwork
- Clinical EfficiencyYour clinicians’ time is best spent seeing clients and patients – not filling out paperwork or waiting for intake forms to be completed. Our EHR solution streamlines every aspect of your practice, from scheduling and authorization to check-in and documentation, and on through to claims submission and reimbursement.
- Cloud-based solution – Access your office anywhere with the cloud while eliminating downtime associated with updates and backups.
- HIPAA-compliant – Share documents securely, without risk of data breaches.
- Concurrent documentation – Provide clinicians, medical assistants, and key staff members with access to clinical files for real-time data updates.
- Specialty-specific, pre-set buttons and macros – Reduce manual data entry and facilitate repeatable tasks to give clinicians more time for clinical care.
- Integrated ICD-10 and CPT coding – Search and select appropriate codes, modifiers, and descriptors to increase claims accuracy and approvals.
- Therapeutic workflows across subspecialties – Fit your software to your practice’s specialties, such as psychiatry and medical management.
- Customizable task management – Eliminate neglected or “forgotten” tasks before or during sessions.
- Proprietary FlexNote system – Give clinicians more control with completely customizable documentation and note-taking functionality, including instantaneous button, field, and macro creation capabilities.
- Auto-population from intake forms – Pre-fill clinical documentation with data captured during intake and scheduling process.
- Patient EngagementWhether sessions take place in the office or through telehealth, our HIPAA-compliant patient portal makes it easy to give clients and patients access to their clinical data.
- Automated appointment reminders – Reduce no-shows by allowing clients/patients to set appointment reminders via voicemail, email, and text.
- Easy online appointment requests – Automate appointment requests and approvals.
- Secure live video and chat – Facilitate telehealth sessions and wellness check-ins.
- Paperless intake-forms – Let clients/patients easily complete GAD, PHQ, and other forms, with data auto-populated from clinical documents.
- Self-check-in with session-specific intake fields – Streamline workflows and optimize the client/patient experience.
- Medical BillingOur EHR solution improves billing accuracy by leveraging and cleansing your clinical documentation data.Our team of medical billing experts is also able to handle billing for you. We can reduce your accounts receivable time by up to 90% and secure payments in as few as three days from date of service.
- RCM/Billing functionality – Create invoices, superbills, receipts, and CMS-1500 forms.
- AR troubleshooting – Identify concerning trends with revenue, reimbursement, productivity, and staff performance.
- Robust, flexible analytics – Highlight focus areas and opportunities to improve payments.
- Dynamic reporting – Find underpaid and overpaid claims and generate actionable follow-up tasks.
- Customer SupportAt ClinicMind, we’re known for our exceptional service levels. Our team is dedicated to your success and works with your schedule to avoid interrupting practice productivity.
- Support services – Minimize headaches with comprehensive training and 24/7 customer support.
- Safe, secure backups and automatic updates – Ensure the integrity of your data.
- Multi-specialty/provider and multi-location optimization – Build a flexible and scalable framework for practice growth and expansion.
- Easy integration with third-party vendor apps – Facilitate future-state interoperability and eliminate time-consuming siloes.
- Kiosk setting – Allow secure messaging and communication that enables you to customize and track actions per patient (or per practice) based on clinical and administrative roles.
- Clinical EfficiencyYour clinicians’ time is best spent seeing clients and patients – not filling out paperwork or waiting for intake forms to be completed. Our EHR solution streamlines every aspect of your practice, from scheduling and authorization to check-in and documentation, and on through to claims submission and reimbursement.
- Cloud-based solution – Access your office anywhere with the cloud while eliminating downtime associated with updates and backups.
- HIPAA-compliant – Share documents securely, without risk of data breaches.
- Concurrent documentation – Provide clinicians, medical assistants, and key staff members with access to clinical files for real-time data updates.
- Specialty-specific, pre-set buttons and macros – Reduce manual data entry and facilitate repeatable tasks to give clinicians more time for clinical care.
- Integrated ICD-10 and CPT coding – Search and select appropriate codes, modifiers, and descriptors to increase claims accuracy and approvals.
- Therapeutic workflows across subspecialties – Fit your software to your practice’s specialties, such as psychiatry and medical management.
- Customizable task management – Eliminate neglected or “forgotten” tasks before or during sessions.
- Proprietary FlexNote system – Give clinicians more control with completely customizable documentation and note-taking functionality, including instantaneous button, field, and macro creation capabilities.
- Patient EngagementWhether sessions take place in the office or through telehealth, our HIPAA-compliant patient portal makes it easy to give clients and patients access to their clinical data.
- Automated appointment reminders – Reduce no-shows by allowing clients/patients to set appointment reminders via voicemail, email, and text.
- Easy online appointment requests – Automate appointment requests and approvals.
- Secure live video and chat – Facilitate telehealth sessions and wellness check-ins.
- Paperless intake-forms – Let clients/patients easily complete GAD, PHQ, and other forms, with data auto-populated from clinical documents.
- Medical BillingOur EHR solution improves billing accuracy by leveraging and cleansing your clinical documentation data.Our team of medical billing experts is also able to handle billing for you. We can reduce your accounts receivable time by up to 90% and secure payments in as few as three days from date of service.
- RCM/Billing functionality – Create invoices, superbills, receipts, and CMS-1500 forms.
- AR troubleshooting – Identify concerning trends with revenue, reimbursement, productivity, and staff performance.
- Robust, flexible analytics – Highlight focus areas and opportunities to improve payments.
- Dynamic reporting – Find underpaid and overpaid claims and generate actionable follow-up tasks.
- Customer SupportAt ClinicMind, we’re known for our exceptional service levels. Our team is dedicated to your success and works with your schedule to avoid interrupting practice productivity.
- Support services – Minimize headaches with comprehensive training and 24/7 customer support.
- Safe, secure backups and automatic updates – Ensure the integrity of your data.
- Multi-specialty/provider and multi-location optimization – Build a flexible and scalable framework for practice growth and expansion.
- Easy integration with third-party vendor apps – Facilitate future-state interoperability and eliminate time-consuming siloes.
- Kiosk setting – Allow secure messaging and communication that enables you to customize and track actions per patient (or per practice) based on clinical and administrative roles.
Truly Customizable Clinical Documentation
Our proprietary FlexNote system is completely customizable, eliminating the repetitive nature of clinical documentation. Code look-up and built-in validation ensure compliance and claims accuracy – which translates to faster reimbursement.
But what makes FlexNote truly unique is the ability to create macros that support your workflow and are customizable to specific diagnosis or evidence-based treatment. Not only does this free up time for all practitioners to deliver the best care, but it also provides a supportive environment for new practitioners who benefit from built-in reminders and guidance.
A Streamlined, Client-focused Practice Is as Easy as 1-2-3
Step 1: Schedule a Consultation
Contact us today with no obligation.
Step 2: See What’s Possible for Your Practice
Discover how efficient and profitable your practice can be.
Step 3: Spend More Time Doing the Work You Value Most
Enjoy more efficiency, profitability, and time with ClinicMind.
Better Care for Every Client
ClinicMind is committed to creating solutions that support people of all gender identities and gender expressions, so they can receive culturally competent care.
Using the World Professional Association for Transgender Health (WPATH) Standards of Care as a guide, our mental and behavioral health EHR solution helps clinicians create a welcoming environment for all genders. Gender identity, preferred name, pronouns, and other fields are available for inclusion in documentation.
Our goal is to help medical practitioners in all specialties deliver quality care to all clients regardless of their gender identity or gender expression.
Why Choose ClinicMind for Your Mental or Behavioral Health Practice?
We know you started your practice to help clients – not spend time on endless paperwork. And the added, ongoing pressures from the reimbursement process and compliance requirements certainly don’t help with your workload.
How can you grow your business without overextending or burning out your staff?
At ClinicMind, we know your struggles and have created a solution specifically to address them.
“The consultation provided applicable information delivered in a digestible format without a high-pressure sales pitch.”
– Nathaniel, Mental Health Practice Co-Founder
“We run a huge practice with multiple locations. ClinicMind quickly mobilized to get us custom work done for our clinicians. Like having a custom software but without the million-dollar price tag. Thank you ClinicMind!””
– Ms. P
